Procedural Fairness Letter (PFL) for Canada Embassy

Below is a guide on how to respond to a Procedural Fairness Letter, including a sample response letter.

Steps to Respond to a Procedural Fairness Letter

1. Understand the Concerns:

• • Careful Review: Read the PFL carefully to understand the specific concerns or issues raised by the immigration officer.
  • Identify Documents: Identify which documents or information you need to provide to address these concerns.

2. Gather Supporting Documents:

• • Relevant Evidence: Collect all relevant documents and evidence that address the concerns mentioned in the PFL. This may include additional proof of your claims, clarifications, or explanations.
  • Organize Documents: Organize your documents in a clear and logical manner to support your response.

3. Draft a Response Letter:

• • Formal Tone: Use a formal tone and clear language.
  • Reference Concerns: Address each concern mentioned in the PFL explicitly and provide the relevant supporting documents.
  • Clarify and Explain: Provide clear explanations and clarifications where necessary.

4. Submit Your Response:

• • Timely Submission: Ensure your response is submitted within the deadline specified in the PFL.
  • Proper Channels: Follow the instructions provided in the PFL for submitting your response and supporting documents.

Tips for a Successful Response:

1. Be Specific: Address each concern specifically and directly.
2. Provide Clear Evidence: Ensure that your supporting documents clearly support your explanations.
3. Stay Professional: Maintain a respectful and professional tone throughout your response.
4. Meet the Deadline: Submit your response before the deadline mentioned in the PFL.